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Office 365: Forward email to an external address with Powershell

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The Office 365 Admin Portal allows you to forward a users email to another mail contact easily. But it does not allow you to forward email for a user to an external address which has not been created in your tenant. However, you can do this with PowerShell, and here is how to do it using the Set-Mailbox cmdlet. For example:

Set-Mailbox -Identity [email protected] -DeliverToMailboxAndForward $true -ForwardingSMTPAddress [email protected]

The DeliverToMailboxAndForward Parameter

If set to $true then DeliverToMailboxAndForward parameter of the Set-Mailxbox cmdlet will deliver mail to both the forwarding address and the original recipient. However, if it is set to $false, it will deliver mail only to the forwarding address.

Use PowerShell to forward email to an external address

  1. Fill in the form below and the correct PowerShell code will be created for you.
  2. Then choose if you would like the mail delivered only to the forwarding address, or to the forwarding address and the original mailbox.

If you want to disable the forward in the future simply enter $null as the address that you would like to forward to and the forwarding will be cancelled.

Security Warning

After you make the changes above the administrators of your Office 365 Account may receive a warning message informing them this change has taken place:

Image showing Low Level Security Warning from Office 365 when a new Mail Redirection has been created.
Security Warning from Office 365

I hope this post was helpful to you, if it was, please rate it for me. 😀

Error 80070005 using Office 365 to send-as from a Shared Mailbox or Distribution Group

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When trying to send email from a different address in Outlook on Office 365 you may receive Error 80070005 :

Your message did not reach some or all of the intended recipients.

Subject:    test
Sent: 18/03/2014 14:26

The following recipient(s) cannot be reached:

'[email protected]' on 18/03/2014 14:26
This message could not be sent. Try sending the message again later, or contact your network administrator.  Error is [0x80070005-00000000-00000000].

Error 80070005 in Outlook when using Office 365 to Send-as from a shared mailbox or distribution group

 Quite a few people have reported that creating a new Outlook profile solves the problem but this did not work for me. I believe the cause of the issue in those instances is related to the auto-complete cache in Outlook.

Add the correct send-as permissions using Powershell to resolve Error 80070005

Even though I had already added the correct send-as permissions within the Office 365 web based administration system I decided to try adding them again within Powershell to see if this gave any different results.

After adding the permissions with Powershell I was able to send-as no problem at all and the error 80070005 ceased.

Adding send-as permissions with Powershell is easy and I have written a separate post on how to do it here

 

How to give send as permission in Office 365 Using Powershell 4/5 (1)

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Granting “Send As” permissions on Office 365 permits a user to send mail from using an email address assigned to another user or other mail enabled object, such as a distribution group.

Use the Add-MailboxPermission cmdlet to give “Send As” permissions to a user. For example:

Add-RecipientPermission "Sales Group" -AccessRights SendAs -Trustee "Paulie"

Powershell to grant send-as permissions

Fill the form below and the required Powershell will be generated for you.

  • Fill the “Identity” field to with the target object that you want to to send as.
    Can be any value that uniquely identifies the object such as Alias, email address etc.
  • The “Trustee” is the user or group to whom you want to grant access
  • Copy the automatically generated code into a Powershell window and the change will be made.

If successful, your PowerShell should look something like this:

Image showing Powershell Window adding send as permissions on an Office 365 account
Successfully added send-as permission.

Hope this helps 🙂

Send as alias in Office 365 using Outlook 2016 5/5 (1)

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Although it is possible to assign many email aliases to a single account in Office 365 it is not easy to send as an alias using Outlook when composing a new email.

There are two workarounds to this, the first is to use a distribution group and assign users permissions to send from that distribution group. The second, which is the method documented in this post is to set-up a second mail account within Outlook and use the account to send mail via the Office 365 SMTP servers.  This will give you the ability to select the alias using the “From” button when composing a new email.

How to setup Outlook to send from an alias in Office 365

The idea behind this method is to setup a second account in Outlook that will allow sending from an alias that has been defined in Office 365. It would be better if the ability to send as an alias was native to Outlook/Office 365, but it isn’t. See these instructions for how to add an alias with Powershell.

Before you can proceed, you need to find your SMTP settings:  To do this, login to Outlook Web App, click on the little cog in the top right of the screen to bring up the options menu and click on options.

  • Login to Outlook Web App
  • Click the settings cog in the top right corner
  • In the search box at the top of the settings window, type in “pop”:
    Imaging showing how to access pop and SMTP settings in Office 365 Outlook Web App
  • Click on POP and IMAP
  • This will show you the settings you need for POP, IMAP and SMTP access. We only need the SMTP setting:
    Image showing SMTP Server settings for Office 365 to allow you to send from an alias using Microsoft Outlook

I expect your settings will be the same as mine, which means your Office 365 SMTP Server will be smtp.office365.com.  Before proceeding ensure you have added the alias that you want to send from to your Office 365 account.

Setup Outlook 2016 to send from an email alias

    1. Go to “File” and then “Account Settings”.  Click the “Account settings” button and choose “Account Settings”:
      Image showing how to create a new account in Outlook 2016 to send email from alias
    2. This will bring up the list of your accounts, click new:
      Image showing new account creation to enable sending from an alias in Office 365
    3. Recent versions of Outlook 2016 may show a “Simplified Account Creation Screen”, which makes this process much more difficult:
      Image showing Outlook account setup wizard and selecting the setup account manually checkbox.
    4. If you see the above screen, follow these instructions to disable simple account creation
    5. On the account Setup screen, select “Manual setup or additional server types”
      Image showing Outlook 2016 Account Setup Wizard to allow sending from an email alias in Office 365
    6. On the next screen choose “POP or IMAP” and then press “Next”.
      Correct Settings for sending email via an alias in Office 365

      • “Your name” is the display name that will be presented to the recipient.
      • “Email address” is the email alias that you added to your account in Office 365.
      • Account Type should be POP3.
      • Incoming Mail Server “127.0.0.1”.
      • Outgoing mail server(SMTP) should be set to whatever your SMTP server was shown as in Outlook Web App, but probably smtp.office365.com
      • Username should be your actual Office 365 username, not an email alias.
      • Password should be set to your Office 365 Password.
      • Untick the option “Automatically test account settings when Next is clicked”
    7. Now click on “More Settings …”
    8. Click on the “Outgoing Server” Tab and then tick the box “My outgoing server (SMTP) requires authentication”.
      Outlook 2013 SMTP Authentication for Office 365
    9. Click on the “Advanced” tab and then change the “Outgoing Server (SMTP)” setting to 587 and the encryption type to “TLS”.
      Outlook SMTP TLS Settings for Office 365
    10. Click OK to return to the previous screen and then click next to add the account.  On the next screen click finish.
    11. When the account was created Outlook created a new PST file for the new account.  We don’t need that as we are not going to be receiving any emails on this account.  You should now be back at the E-Mail accounts screen.  Click on your new account to highlight it and then click on “Change Folder” option.
    12. Select your inbox from your main Exchange account.  Click OK and then Close.  The new PST file will still be in your folder list, but you can remove it by right clicking on it and choosing close.
    13. Now your account is set-up and you will be able to send email from this address by simply selecting the from address when composing a new email.
      Selecting an alternate from address in Outlook 2016 using an Office 365 email alias
    14. Although you are now in a position to send emails using this address there is one additional step to ensure that Outlook does not attempt to receive email.Click on the “Send / Receive” tab and then click on “Define Send/Receive groups”In the Send/Receive Groups settings, click on “Edit”.  Select your newly created account and untick the box which says “Include the selected account in this group”.  Like the following picture:
      Removing an account from the send/receive group in Outlook 2016

If you found this post helpful, I’d really appreciate it if you rated it.

HP Direct PDF Printing and Printer tray control

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HP Direct PDF printing is a great cross platform driverless printing mechanism which I have used for a number of customers with great results.

A common problem with Direct PDF printing is that it is not possible to include any printer control commands such as tray calls within the PDF and lots of people have been asking how to do this – I checked with HP Technical support and was told it is not possible.

It is possible however to setup a print job with PJL commands and include the PDF documents within that job. The key being to set the printer language/personality to PDF and then using the UEL (Universal Exit Language) command to issue more control commands. After a bit of trial and error I found that this is actually quite straightforward, and thought I would post the code as I was not able to find any working examples:


ESC%[email protected]
@PJL JOB NAME = "paultest2.pdf" DISPLAY = "Printing & Stapling paultest2.pdf"
@PJL SET OUTBIN=OPTIONALOUTBIN1
@PJL SET PROCESSINGTYPE="STAPLING"
@PJL SET PROCESSINGOPTION="LEFT_1PT_ANGLED"
@PJL SET MEDIASOURCE = TRAY3
@PJL ENTER LANGUAGE = PDF

After setting up the job with the above, you can then add the PDF code. After the PDF you either need to end the job or specify more further printing control. In my example I am printing another PDF document right away within the same job but from a different tray, like so:


ESC%[email protected]
@PJL SET MEDIASOURCE = TRAY4
@PJL ENTER LANGUAGE = PDF

Then follow this with more PDF data and then end the job like this:


ESC%[email protected]
@PJL RESET
@PJL EOJ NAME = "paultest2.pdf"
ESC%-12345X

In this example the two PDFs are also being stapled together and the status display on the printer is also updated to show what document is being printed.

All of the above was tested using a HP Laserjet P4015N with a 500-Sheet Stapler/Stacker(CB522A). Although it contains no references to PDF printing, the best reference I have found is this document from HP:

http://h20000.www2.hp.com/bc/docs/support/SupportManual/bpl13208/bpl13208.pdf

In production I am doing all of the PJL wrapping via a korn shell script which I’ve tested from IBM AIX, Ubuntu and Sco Openserver 5.0.7.